• Event Planner Checklist

    Person Writing Checklist

Interested in hosting a camp, conference, or event on campus? Please refer to the list below for a general planning timeline. A Conference & Event Services coordinator will guide you through an individual planning process to ensure that your event runs smoothly.

  1.   Client submits Request for Proposal/Reservation Request to Conference & Event Services (CES)
  2.   CES Coordinator follows up with client's request and confirms space availability
  3.   CES drafts a contract for the event and sends contract to client for review
  4.   Client returns signature page of contract within 30 days of receipt
  5.   Client submits billing information
  6.   Client provides certificate of liability insurance and remits deposit within 30 days of receipt (external groups only)
  7.   Client submits initial attendee numbers to the hall's Business Operations Supervisor 30 days prior to check-in
  8.   Client provides initial attendee numbers to the Dining Manager 30 days prior to check-in
  9.   Client confirms final attendance roster to hall's Business Operations Supervisor 14 days prior to check-in
  10.   Client confirms final dining attendance guarantee to Dining Manager 14 days prior to check-in
  11.   Client submits final parking guarantee to CES 14 days prior to check-in
  12.   Conference check-in at 1:00PM
  13.   Conference check-out at 12:00PM
  14.   CES bills client
  15.   Client remits final payment within 10 days